Board Responsibilities and Duties:  
These are elected positions and require PTO  members to vote.

 President  shall be responsible for presiding over all meetings, presenting any new business, being the official spokesperson for the organization, acting as custodian of all records of the organization, delivering to the successor in office all records in his/her possession by fiscal year end, submitting a written report detailing responsibility and recommendations to the future board by fiscal year end, serve as an ex officio member of all committees except the nominating committee, sign all contracts and tax returns on behalf of the PTO. 

Vice President   shall act as aide to the President and perform the duties of the President in the event of that officer’s absence or the inability of that officer to serve, actively recruit PTO members and volunteers, promote the benefits of membership. Brings Committee questions and information to the board meetings. Coordinate the work of all the executive board members and committees so that the purpose of the organization is served Assist the treasurer with monthly bank statement reconciliation.

 Secretary - The Secretary shall keep the minutes and records of the organization, distribute minutes to the membership at subsequent meetings and to Executive Board members who are absent.  The Secretary will also maintain on file, in the school’s Main Office, the Minutes of the fiscal year and the organization’s By-laws. Keeps an accurate record, at all meetings, of the organization and the Executive Board, keeps and brings a copy of the minutes, by-laws, membership list, standing rules and other supplies to every meeting, conducts the correspondence delegated & file correspondence received.

Treasurer - shall be solely responsible for the monies of the PTO., receives all monies due of the organization & to disburse monies when ordered by the executive board, keeps an accurate record of receipts and expenditures, and presents a financial statement at every meeting of the organization, showing receipts, expenditures & balances on hand in the bank and at times when requested by the Executive Board. Perform the complete and timely filing of all federal and state tax returns as well as other financial reports, pertaining to the PTO’s 501(c)3 status, as applicable; and maintain accurate records of such. Reconcile PTO records with the monthly bank statement. This reconciliation will be a hardcopy organized in a treasurer binder.

Parliamentarian - shall have and bring to all meetings a current copy of the ILTexas Saginaw PTO By-Laws., advise on Parliamentary Procedures at all meetings. Ensure that rules contained in current edition Robert's Rules of Order are followed. Maintains orders at meetings. Advise and consult with board members on PTO procedural matters when needed. Creating and publishing the annual PTO calendar.

Program Chair - shall prepare the plan for ILTexas programs/events for the upcoming school year (including estimate of costs) to be approved by the board, obtain suggestions on programs/events from members, schedules and announces upcoming events/speakers, introduce speakers and/or activity, present speaker with gift, if necessary submits in writing information about event to Communications Chair for flyers/announcements, in the event of absence to a meeting ensures someone to introduce speaker or program, appoints committees as necessary to organize event/program. 

Communications Chair - shall be in charge of communication including but not limited to determining communications needs, creating communications vehicles such as flyers and newsletters, creates and maintains the    Texas Saginaw PTO website, and send out information using different types of social media ensuring all school events and notices are posted and disseminated in a timely manner, coordinating with other members to carry out communications as needed, serving as a liaison between the school and the District with regard to publicizing school events and establishing a committee for Spanish and Chinese translations. 

Volunteer Chair - coordinates staffing needs for PTO events, works with campus VIPS Coordinator, actively recruits volunteer base, maintains list of volunteers and their hours worked, works with committees to ensure adequate staffing for events and programs, recognizes and thanks all volunteers and prepares committee report for Board meetings when necessary.

Membership Chair -  shall be responsible for actively recruiting PTO members, planning at least one membership drive per year. Promotes the benefits of membership, validates membership of attendees during General Business Meetings for voting purposes. Prepares report for Board meetings when necessary.  Enter and maintain database of membership, one digital form where all board members will have access to current listing along with current hard copy that will be brought to all meetings. 

Fundraising Chair: shall research and recommend fundraising events to board for approval, oversee execution of approved fundraisers, At least one major fundraiser per school year. Appoint chairperson for each of the Standing Committees listed below, prepare monthly budget report for Board meetings.